Pumping the tank is the easy part. Turning a carbon ticket into an invoice, adding the extra gallons and the disposal fee, and then waiting three weeks for a check is what drains a septic company. SepticBossPro builds invoices straight from completed jobs, keeps cards on file, sends estimates customers approve online, and follows up on anything unpaid — so the money comes in while the truck is still on the road.
Generic invoicing apps were made for businesses that sell the same thing at the same price. A septic job changes the moment the lid comes off. SepticBossPro is built around that reality: the job carries the property, the tank, and the work, and the invoice comes from the job.
When the tech closes out the job on the crew app, the office invoices it from the same record — customer, property, and service already attached. No re-typing carbon tickets.
Store a card through Stripe and the invoice is charged automatically when the job is done. Perfect for rentals, lake cabins, and customers who are never home on pump day.
Broken baffle, missing riser, failing drain field — send an itemized estimate the customer approves online, with automatic follow-ups when it sits.
Bill septage disposal, gallons over the base, digging, and risers as separate line items with sales tax, so customers see exactly what they paid for.
Invoice per visit, or roll a month of completed holding-tank and grease visits into one clean invoice for the customer's accounts payable department.
Automated payment reminders and follow-ups by text and email, with a link the customer can pay from. The office stops spending Fridays on the phone.
The tech closes out the pump-out on the crew mobile app with gallons and notes. The office sees it as complete, adds the extra-gallon and disposal lines, and sends it — or the card on file is charged automatically. The job and the money are one connected record instead of a ticket and a spreadsheet. For the full walkthrough, read Septic Billing Software: The Complete Guide for Pumping and Repair Companies.
Most billing software is built for accountants. SepticBossPro is built for the person answering the phone between emergency backups. Set up your price book, connect Stripe, and start invoicing completed jobs.
Pumping up to your base gallons, additional gallons, septage disposal, digging, risers, filters, after-hours fees. Set each line item and its sales tax once, and every invoice and estimate uses the same prices.
Drivers mark the job complete on the crew mobile app with gallons and notes. They never handle billing or carry a card reader — the close-out is what the office invoices from.
Invoices, estimates, payments, and reports live next to your schedule and dispatch board. No jumping between a ticket book, a spreadsheet, and a separate card terminal.
Payment reminders and estimate follow-ups go out automatically by text and email. You stop being the person who has to call a neighbor about a past-due pump-out.
A septic invoice is never just "one service, one price." The homeowner said it was a normal tank. The lid was two feet down. The load went to a disposal site that bills by the gallon. The outlet baffle was gone.
On paper, every one of those details has to survive the trip from the tank to the truck seat to the office. Some don't. The extra gallons never make it onto the bill, the dig charge gets forgotten, the disposal fee hasn't been updated since the treatment plant raised its rates, and the repair the tech spotted never turns into an estimate.
SepticBossPro keeps it all on one record. The property holds the tank size, lid depth, and drain field. The job holds what the crew actually did. The invoice is built from both, with every charge on its own line.
Billing is one part of the platform. To see how it connects with scheduling, the dispatch board, recurring jobs, and the crew app, take a look at the full SepticBossPro overview.
Every billing tool in SepticBossPro connects to the customer, the property, and the job — so what the crew did is what the customer is billed for.
Invoice a job as soon as the crew closes it out. Customer, property, and service are already attached, so nothing gets re-typed and nothing gets missed.
Bill homeowners per visit and roll commercial and multi-property accounts into one monthly invoice that lists every completed job.
Pumping, extra gallons, disposal, digging, risers, filters, and repairs each on their own line, with sales tax applied where it belongs.
Store a customer's card through Stripe and auto-bill invoices when jobs are completed. Ideal for absentee owners, rentals, and recurring maintenance.
Customers open the invoice and pay online from their phone. No envelope, no stamp, no reading a card number to the office.
Automated payment reminders and follow-ups by text and email keep invoices from sliding into 60-day territory.
Send itemized repair and install estimates customers approve online. Approved work goes on the schedule and bills exactly as quoted.
Estimates that sit get followed up automatically, so the drain field quote doesn't die in someone's inbox.
Every payment matched to its invoice in one list, so anyone in the office can answer "did they pay?" in seconds.
See what you invoiced, what you collected, and what is still outstanding, and spot problems before they reach collections.
Export invoices and payments to QuickBooks so your bookkeeper works from the same numbers your customers saw.
Tank size, lid depth, and drain field details on every property, so quotes are accurate and invoices match what the customer was told.
Techs close out jobs at the tank with gallons and notes. The close-out is the billing document — no ticket book required.
Schedule aerobic maintenance, routine pumping, and commercial routes once. Pair them with card on file and they bill themselves.
See completed and in-progress work on the dispatch board so the office can invoice throughout the day, not in a Friday batch.
Every driver and office person can have a login. Plans are a flat monthly price, never billed per user.
A pump-out is often where the repair is discovered: a cracked baffle, a missing effluent filter, a lid that needs a riser, a drain field on its way out. SepticBossPro turns that finding into an itemized estimate the customer approves online, follows up when it sits, and invoices the work exactly as approved once the job is complete.
Cash flow is what squeezes septic companies — fuel, disposal, and payroll don't wait for checks in the mail. SepticBossPro collects three ways: cards on file charged when the job is done, online invoices customers pay from their phone, and automated reminders for everything else. Commercial accounts get one clean monthly invoice their AP department can approve.
Add every driver and office person without your bill going up. Try it free for 14 days — no credit card required. See the full plan comparison.
No contracts. Cancel anytime. 14-day free trial, no credit card required.
Yes. When the crew closes out a job on the mobile app, the office invoices it from the same record, with the customer, property, and service already attached. You can invoice each visit or roll a month of completed jobs into one invoice.
As line items. Set up septage disposal, additional gallons, digging, risers, and anything else you charge in your price book, then add them to the invoice for the completed job. Sales tax can be applied to the lines that need it.
Yes. SepticBossPro uses Stripe for card on file and auto-billing, so an invoice can be charged automatically when the job is done. Customers without a card on file can pay their invoice online.
Yes. Send itemized estimates customers approve online, with automatic follow-ups on estimates that sit. Approved work goes on the schedule and is invoiced when the job is completed.
Yes. Completed visits can be rolled up into a single monthly invoice, which suits restaurants, holding-tank customers, property managers, and other accounts that do not want an invoice for every visit.
SepticBossPro includes QuickBooks export, so your bookkeeper can bring in invoices and payments without re-typing them.
Plans are Start at $59/month, Pro at $89/month, and Crew at $199/month. You are never billed per user, and the 14-day free trial requires no credit card.
Billing is one piece — SepticBossPro also runs your scheduling, dispatch board, recurring jobs, crew app, and automated customer texts and emails from the same platform. See the full SepticBossPro overview.
Practical articles on invoicing pump-outs, card on file, estimates, disposal fees, commercial billing, and collections — start with Septic Billing Software: The Complete Guide for Pumping and Repair Companies.
SepticBossPro turns completed septic jobs into invoices, keeps cards on file, and follows up on unpaid bills for you. Try it free for 14 days.