SepticBossPro is built for septic pumping and service companies — pump-outs, inspections, repairs, installs, grease traps and drain fields. Plans start at $59/month, and you are never billed per user.
Every job not yet on the calendar waits on one list — pump-outs coming due, inspection requests, repair calls — with counts by job type.
Draw a circle on the job board map. Get instant totals — stops and jobs by type — then schedule them all at once.
Click any job and assign a date, driver, and truck in seconds. No extra screens, no copy-paste.
All scheduled stops for any day in one view. Filter by driver, truck, or job type. Print route sheets for drivers who still want paper.
Assign a driver and pump truck to every stop at scheduling time. Track who handled what and with which truck.
Update stop status from the board or the crew app. Skipped stops return to the waiting list automatically.
Total stops, jobs completed, and total revenue for the day shown at the top of the dispatch board at a glance.
Every completed job logged to the property record with date, driver, notes, and photos.
Every scheduled stop for the day pinned on an interactive map. See your full route before anyone leaves the shop.
Reorder stops on the map or dispatch board. Build tight geographic clusters to cut windshield time.
Every property stores GPS coordinates for accurate map pinning and turn-by-turn navigation links.
Map pins update color as stops are completed or skipped — see your crew's progress in real time from the office.
Record the tank size on each property so the office can quote it and the driver knows what to expect before arriving.
Store how deep the lid is buried so the crew brings the right tools and the customer knows whether digging is involved.
Keep the drain field size on file with the property for inspections, repairs and future work.
"Lid is 6 ft off the back corner of the garage." Location notes show up on the stop in the crew app.
Drivers take photos from the crew app. They attach to the job and the property history automatically.
Every pump-out, inspection and repair on one property timeline — date, driver, notes and photos.
Build your service catalog once. Add line items to any estimate by selecting from your list — no retyping prices.
Send a branded repair or install estimate to the customer in one click. No downloading, no copy-paste into Gmail.
Customers click a link to view and approve. Approved status updates in your dashboard immediately.
3 follow-up texts go out automatically if a client doesn't respond. SepticBossPro chases the deal so you don't have to.
Apply percentage or flat discounts. Set tax rates and SepticBossPro calculates tax on every estimate automatically.
Track every estimate as Draft, Sent, Accepted, or Declined with full history and timestamps.
Turn any accepted estimate into an invoice in one click. Line items, discounts, and tax carry over automatically.
Store customer cards securely via Stripe. Charge automatically when the job is marked complete — paid on the spot, without the customer needing to do anything.
Filter all invoices by Unpaid, Partial, Paid, or Overdue. See your total outstanding balance at a glance.
Log partial payments against any invoice. Track remaining balance and full payment history per account.
Unpaid invoices trigger 3 automated text reminders. Stop making uncomfortable collection calls.
Every payment logged with amount, method, and date. Full audit trail per invoice and per customer.
Send and receive texts with customers inside SepticBossPro. Full conversation history organized by contact.
Customer gets a text the moment a pump-out or inspection is added to the schedule. Fully customizable message.
Recurring jobs bring the next pump-out back around, and the customer is reminded when it is due.
Your driver lets the customer know the truck is on its way — no more "nobody told me you were coming" calls.
Text the customer when the job is marked done — what was done, no phone call needed.
If a stop is skipped, an alert goes out automatically so the customer isn't left in the dark.
Notify clients when their estimate is on the way, and get notified yourself when they accept.
Automatically sent after every completed service. More 5-star reviews with zero extra effort.
3-step automated sequences for both unpaid invoices and unanswered estimates — fully customizable timing and copy.
500 texts a month on Start, 1,000 on Pro and 2,000 on Crew — sent and received. Add more in blocks of 500 for $15 each.
Edit the message for every alert type. Use your own voice and include details that matter to your customers.
Full searchable database of every customer — contact info, notes, service history, invoices, and estimates in one place.
Track open prospects — including real-estate inspection requests — separately from active clients. Manage estimates, follow-ups, and conversion in one view.
Every address has its own record — tank size, lid depth, drain field size, GPS, photos, service history, and notes.
Landlords, property managers and restaurant groups can own multiple service addresses. Each property keeps its own full history.
Attach photos and field notes to any property. Driver notes from the field show up in the office view instantly.
No caps on any plan. 50 accounts or 5,000 — you are never charged per customer.
Set a recurring job when you finish a pump-out — e.g. "due again in 3 years" — and it comes back onto the waiting list when it is due.
Monthly or quarterly service for restaurants and kitchens, kept on schedule automatically.
Sell plans like annual inspections or scheduled pump-outs. Link any client to a plan and track visits used and remaining.
Get alerted before a plan expires so you can reach out before the customer looks elsewhere.
Every driver and helper gets a crew-app seat on every plan. Office users: 2 on Start, 3 on Pro, unlimited on Crew. No per-user fees, ever.
Owner, Manager, Office, Crew Lead, and Mobile roles — each with different access levels built in.
Drivers on the Mobile role only see their assigned stops — no billing, client balances, or business settings.
Create pump truck profiles, assign trucks to routes, and track which truck handled each stop.
Log hours per job per employee. Generate payroll-ready reports without a separate system.
Drivers see only their assigned stops for the day — clear status and large tap targets.
One tap from any stop opens turn-by-turn directions to the property.
Tank size, lid depth and tank location notes right on the stop, so the crew finds the lid without calling the customer.
Tap to mark complete, skip, or reschedule — all without calling the office. Syncs in real time.
Drivers add photos and field notes to any job from their phone. The office sees them instantly.
Today's revenue, stops completed, properties served, money owed — all on your dashboard when you log in.
Track revenue by day, week, or month. See what's been collected vs. what's still outstanding at any time.
Total amount owed across all open invoices at a glance — drill into individual accounts in one click.
Look up every job done at a property — date, driver, notes and photos — when a customer or home buyer asks.
Employee hour totals by date range — export-ready for your payroll process without a separate system.
Start $59, Pro $89, Crew $199 — never billed per user. Start free for 14 days, no credit card required.